TDH Audit Findings
Fri., March 5, 1999
1. CEACO has no written accounting manual.
2. Written allocations for joint costs (i.e, rent, utilities, office supplies) were not provided.
3. Mileage logs are not consistently verified by supervisor.
4. Checks were issued without invoices.
5. Cash advance billed directly to the grant.
6. CEACO's internal expenditure voucher form is deficient.
7. Time sheets do not distinguish TDH hours from other hours.
8. Personnel, fringe benefits, travel, and equipment costs overstated.
9. HIV personnel charged to TDH grant though HIV work is for Austin/Travis County.
10. Former program director Boyd Vance's mileage was charged in full to grant, while only a portion should have been charged.
11-12. Rental car for HIV conference charged to TDH instead of Austin/Travis County.
13. Travel expenses charged to grant without prior written approval.
14. Office supplies charged to TDH in full instead of in part.
15. Groceries from Sam's Club charged in full instead of in part. Beer was included in the receipt.
16. Groceries from Albertson's included unallowable items (see details below).
17. Items purchased by and for Family Pathfinders charged to TDH.
18. Rent charged to TDH increased by about $600 in May and June.
19. Computer equipment purchased by CEACO not properly tagged.
Finding #16
This finding of the TDH audit cites unallowable items charged to the TDH grant from a September 1998 trip to Albertson's. Boyd Vance, CEACO's former program director, has dozens of such receipts photocopied directly from CEACO's files. Eways says she knows nothing of this claim.
Beer | $10.29 |
Magazines | 2.25 |
Pantyhose | 4.49 |
Chloroseptic | 5.49 |
Witch Hazel | 2.49 |
Vitamins | 4.99 |
Mr. Goodbar | .45 |
Mr. Goodbar | .45 |
Vitamins | 6.99 |
Ricola cough drops | 1.84 |
Ricola cough drops | 1.84 |
Tax | 4.51 |
Total | $46.07 |
Got something to say on the subject? Send a letter to the editor.